2026 Conference
Join us in Los Angeles, CA in October 2026.
The location for our 2026 Conference is in the beautiful city of Los Angeles. LA is a city defined by contrast—extraordinary wealth alongside deep structural inequities, world-class medical centers existing blocks from communities with limited access to care. Its sheer size, cultural diversity, and history of immigration make it both vibrant and vulnerable. For many residents, language barriers, housing instability, lack of insurance, and immigration status complicate even basic access to healthcare. Within this landscape, student-run free clinics play a vital role. They act as bridges between underserved communities and a fragmented healthcare system. In this way, Los Angeles is not just a backdrop for SSRFC—it is a driving force behind our mission, shaping compassionate, socially aware physicians while meeting critical community needs.
Download Eventify
We will be using the Eventify app at this year’s conference! Please download the app to access the schedule of presentations and more.
Countdown to Conference
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What You Must Provide at Submission
Submit one of the following forms of documentation from your institution’s IRB:
- IRB approval letter (for human-subjects research), or
- IRB exemption/determination letter (e.g., confirming Quality Improvement status), or
- Official IRB letter stating the project is not human-subjects research, or
- Result from your institution’s official online IRB self-assessment, if your IRB provides one, with suitable proof of the assessment outcome.
Note on QI projects: Many submissions are Quality Improvement and may be exempt, but a formal designation from your institution’s IRB is still required.
Timeline & Planning
- The abstract submission window will open March 2, 2026 and close on May 15, 2026
- Plan accordingly—IRB determinations (approval or exemption) can take significant time, so please plan ahead to avoid any issues!
- Each abstract submission must be associated with a unique email address.
Where to Get Help
- Start with your institution’s IRB office. Policies and processes vary by institution.
- If you still need background, watch the SSRFC 2024 webinar on IRB and proposal writing: https://www.studentrunfreeclinics.org/ssrfc-webinars/
- If questions remain, email us at research@studentrunfreeclinics.org
Accepting Abstracts Starting 3/2/2026!
Exciting news- abstract submissions are now open for the Society of Student Run Free Clinics 2026 Conference! The abstract submission window will be open from March 2nd until May 15th!
Decisions will be sent out Monday, June 29th, 2026 by 11:59 PM PST which will include your presentation type and estimated time of presentation.
- Presentation times may change, we will notify you ASAP if this happens
- Requests to change presentation times will not be allowed after August 1st, 2025 at 11:59
Draft Doctor
For anyone who is a first-time submitter to the SSRFC, we are offering a Draft Doctor program for the first 30 eligible submissions. For these, if you want feedback or help on your abstract BEFORE officially submitting the abstract through Eventify, just email Gina and Will at research@studentrunfreeclinics.org with a copy of the document asking to be considered for Draft Doctor.
Awards
Every abstract is eligible for an award. All authors of abstracts selected for an award will receive an award certificate. By submitting your abstract and if you win an award, you consent to your project being posted on our website after the conference. Awards will be selected in the following categories:
- “Outstanding” Awards – Abstract, Oral Presentation, and Poster Presentation
- Innovation Award
- Specialty Care Achievement Award
- Clinic Design Excellence Award
- Student Impact Award
- Patient Impact Award
- Collaboration Award
The 2025 Annual Conference of the Society of Student Run Free Clinics was held on October 4-5, 2025 in Chicago, Illinois. It brought together over 500 healthcare professional students, advisors, and professors from over 80 different schools to network, collaborate, and learn about the latest research and developments in individual free clinics.