2025 Conference - Synergy, Research, and Forward Collaboration
University of Illinios, Chicago from October 4th-5th.
The location for our 2025 Conference is in the beautiful city of Chicago, hosted with New Life Volunteering Society. A city full of charm, beaches, gorgeous skyscrapers, and delicious food, this conference will be full of exciting events. This years theme focuses on collaboration, so we are excited to see the innovative ways clinics can leverage research to build forward-thinking partnerships and strengthen community care.
Download Eventify
We will be using the Eventify app at this year’s conference! Please download the app to access the schedule of presentations and more.
Countdown to Conference
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Accepted Poster/Presentation Time Slots
Closest Airport
Chicago O’Hare International Airport (ORD)
We recommend flying in Friday afternoon and flying out Sunday evening.
Hotel Block at Hampton Inn & Suites Chicago
We have a room block available, CLICK HERE to reserve your room!
Utilize the “Edit Stay” calendar option at the top of the landing page to adjust your check in/check out dates.
Medical District – 710 S Seeley Ave, Chicago, IL 60612
Registration Rates
Early bird pricing available for the first month! If you register after September 10th, we cannot guarantee accomodation of allergies/dietary restrictions.
July 15 - August 15:
– Early-bird Student: $150
– Early-bird Faculty: $200
– International Students: $75
– Bulk-purchase: 5 or more tickets, 10% off the total (Enter Code: Student5 at checkout)
August 16 – September 30:
– General students: $200
– General faculty: $250
– International Students: $75
– Bulk-purchase: 5 or more tickets, 10% off the total (Enter Code: Student5 at checkout)
Conference Date:
At-the-door price: $400
Oral Presentation
- All presentations need to be submitted as ppt files by midnight on September 24th
- We encourage all presenters to bring a copy of their slides on a flashdrive / personal laptop for redundancy
- Please submit your final oral presentation here
Poster Presentation
- All posters should be printed to fit the dimensions of 48″ x 36“. Feel free to print the poster onto a paper or cloth base – whatever you prefer.
- Posters must be submitted as a PDF to the Eventify app by midnight on September 30th
- Please also submit your completed poster here
SSRFC Operating Committee Applications Now Open!!
Interested in being a part of SSRFC student leadership? Apply for a position! Applications are open from now until October 4th, 2025. Live elections will be held at the 2025 conference in Chicago.
Getting to UIC from O’Hare International Airport
Driving: If you’re renting a car or driving, the drive from O’Hare to the UIC area of Chicago typically takes about 25–40 minutes depending on traffic, following I-90 East toward downtown before connecting to I-290 West.
Train: You can take the CTA Blue Line from O’Hare directly to the UIC-Halsted station, a ride that typically takes about 45–50 minutes.
Getting to UIC from Midway International Airport
Driving: If you’re renting a car or driving, the drive from Midway to UIC area of Chicago takes about 25-35 minutes depending on traffic, following I-55 toward downtown or Cicero Ave.
Train: You can take the CTA Orange Line from Midway to Downtown, then transfer to the Blue Line to the UIC-Halsted Station, which can typically take 40-60 minutes.
UIC Campus
Link to Campus Map: UIC
Address for Student Center West: 828 S Wolcott Ave, Chicago, IL 60612
The conference will take place on the second floor of the building. Enter through the doors off of Wolcott Ave after you pass the Starbucks. Take the stairs on either side of the entrance. Elevators are also available.
Address for Nursing Building: 845 S Damen Ave, Chicago, IL 60612
The poster sessions will take place on the third floor of the building. Please enter from the north side of the building (facing SCW) and take the elevators to the third floor event space.
Special Remarks on Documentation and IRB
2025 CONFERENCE MERCH NOW AVAILABLE
2025 SSRFC/NLVS Conference sweatshirts svailable now – Sept 10 in a variety of colors & sizes for pre-order!
Pre-ordering is highly encouraged as only a limited number will be available for purchase at the conference.
Sweatshirts are $30 andare supplied by the same company as last year for consistent quality.
Awards
Every abstract is eligible for an award. All authors of abstracts selected for an award will receive an award certificate. By submitting your abstract and if you win an award, you consent to your project being posted on our website after the conference. Awards will be selected in the following categories:
- “Outstanding” Awards – Abstract, Oral Presentation, and Poster Presentation
- Innovation Award
- Specialty Care Achievement Award
- Clinic Design Excellence Award
- Student Impact Award
- Patient Impact Award
- Collaboration Award
Conference FAQ
I am presenting a poster and/or oral presentation. Do I need to register for the conference?
Yes, all conference attendees, including presenters must register for the conference.
What is the cost of conference registration?
Registration costs apply to all conference attendees, including presenters:
July 15th – August 15th:
- Early bird students: $150
- Early bird faculty: $200
- International Students: $75
- Bulk-purchase: 5 or more tickets, 10% off the total (Enter Code: Student5 at checkout)
August 16th – October 3rd:
- General students: $200
- General faculty: $250
- International Students: $75 Bulk-purchase: 5 or more tickets, 10% off the total (Enter Code: Student5 at checkout)
There will be NO refunds within 2 weeks of the conference.
*There is a small processing fee with each ticket transaction*
Is there a virtual option for attending conference this year?
I can no longer attend the conference. What is the process for requesting reimbursement?
If you are no longer able to attend the conference, email conference@studentrunfreeclinics.org so that we can update the schedule. We are able to reimburse registration costs, minus the processing fees, if requested by 9/20/2025.
Is the conference schedule available yet?
The precise conference schedule will be available on the Eventify App once closer to the conference! We will be posting a link to the final schedule once we have final counts on student presentors!
The 2025 SSRFC Annual Conference programming will run from Saturday, October 4th to Sunday, October 5th. The SSRFC Operating Committee Elections will take place on Saturday, October 4th later in the day. Poster sessions and oral presentations will be held on both Saturday and Sunday.
Can I request that I present my poster on Saturday or during an early session on Sunday?
Unfortunately, we are unable to honor such requests at this time.
When will presentation times be released?
Presentation times have already been released via diret emails from our Research and Publications Co-Chairs Kim and Will. Presentation times will also listed on the Eventify app once you register for the conference.
When does conference registration close?
Conference registration closes on October 3, 2025 at 11:59 PM CST. At-the door tickets will be available for purchase at $400.
Hotel room block reservations are limited so purchase ASAP.
When are elections? How do I run for a position on the SSRFC Operating Committee?
Elections will take place on Saturday, October 4, 2025 at 5:00 PM CST.
Visit here for more information on the positions available and for access to the nomination form. Self-nominations are encouraged, but each individual may only run for one position.
The nomination form will close at 4:00 pm CST on October 4, 2025 just prior to the Election Meeting. Each candidate will be provided a short time (~1-2 minutes) to speak about their background and their vision for the position at this meeting.
What information do I need to submit a nomination form for the SSRFC Operating Committee Election?
In order to submit a nomination for a position, please complete the Nomination Form. The answers that are submitted to this form will be posted on our website for voting members to read through to get a better idea of who you are!
Reach out to national@studentrunfreeclinics.org with any questions about the election process.
What size should my poster be for the conference?
All posters should be printed to fit the dimensions of 48″ by 36″
The 2024 Annual Conference of the Society of Student Run Free Clinics was held on October 18-21, 2024 in Philadelphia, Pennsylvania. It brought together over 500 healthcare professional students, advisors, and professors from over 80 different schools to network, collaborate, and learn about the latest research and developments in individual free clinics.